Question

You are a landlord for an office building. You just received a claim letter from a tenant asking for a refund of $2,000 for extra rent that was paid in June. You check your records and find out that the June rent was deducted twice from the tenant’s bank account. You think this must have been a bank error, but the double amount was transferred to your bank account. Write an adjustment letter to the tenant, and enclose a refund check.

Answer 1

Answer:

See the explanation below.

Explanation:

The Accounting Officer,

ABC Co.,

12, Ogbere Road,

Ibadan, Nigeria.                                                                            

                                                                                                   28 July 2019

Dear Mr. James,

Re: Refund of $2,000 Excess Receipt and Rent Adjustment

Kindly take this as response to your request for a refund of $2,00 for extra rent that was paid in June.

After a careful examination of my bank statement, I discovered that my account was credited twice with the sum of $2,000 for the rent due to a bank error.

The adjustment is hereby made as follow:

Details                                                $  

Amount received                           4,000

Refund of excess payment          (2,000)  

Actual rent paid                           2,000  

Kindly find enclosed in this letter an amount of $2,000 as the refund of the excess payment.

I look forward to receiving your response and acknowledgment of the receipt of the refund.

Yours sincerely,

Amcool.